Best Features of Police Records Management Software
Software tools abound for law enforcement agencies looking to streamline their records management and create savings in annual budgets, but without the right tools, a software suite can’t deliver the functionality needed. The best features help you to prioritize and protect relevant information and make it simple to access. These advanced features should be part of any law enforcement software suite for managing and accessing public safety records.
Enhanced Features for Law Enforcement Software
Mobile Data Access: When officers can access records and relevant data in the field through an encrypted connection to your public safety system, you’ve given them a truly powerful law enforcement tool: information. The ability to access critical records, images, and dispatch data from the field helps officers safely and effectively serve their communities.
Workflow Tracking: A public safety software system should allow your agency to track the history of records and reports from beginning to end. Your system should make it easy to set up approval procedures and requirements for a whole range of reports and documents, allowing you to customize their movement through your unique organizational structure.
Document Flagging: Part of protecting the integrity of data is properly classifying documents. Information about juvenile records or ongoing investigations may need to be flagged differently from general information that can be distributed to the press and the public. Look for a police records management system that enables you to set administrative privileges to prevent unauthorized personnel from viewing sensitive material.
Robust Reporting: The beauty of automated law enforcement software is the ability it gives users to collect and analyze data. The best programs will give you preformatted crime reports to analyze crime rates and patterns over time. Formatting documents and data for transmission to statewide and national databases eliminates hundreds of hours of work, potentially saving thousands of labor dollars in your annual budget.
Centralized Data: Duplicate files are a significant problem for many databases, but duplicate police records can prevent law enforcement from accessing all available information about a specific file, case, or individual. If your software draws from a single centralized database that links related files together, it’s less likely that relevant information will be lost, overlooked, or deleted.
Simple Imaging: Your public safety software system should allow you to create a searchable library of full-color image files. Choose software that enables you to easily capture and edit mug shots, accident photos, and crime scene images so they can be attached to the appropriate record. Your system should also allow you to attach multiple files to a single record.
License Monitoring: A robust system can let you manage and monitor animal licenses, weapon permits, and more. You can then enter, sort and search for permits by name, expiration date, or city. A system should allow you to link license files to related records and easily track information about each permit, including expiration dates, fees, payments, and adjustments.
Facilities Management: Correctional facilities require a lot of work to keep them running efficiently. From the command staff and booking procedures to housing, commissary and IT concerns, jail management systems should provide detailed analytics, important statistics, and comprehensive inmate histories to ensure that you can identify and reduce any disciplinary problems and share important information with other public safety officials.
Paperless operations: Electronic evidence tracking allows public safety agencies to simplify and streamline their record keeping. An effective system should allow you to track the location and status of evidence items and link evidence records to other related records within the system. In addition, a public safety software system should enable you to link digital files such as sound recordings, videos, and images to records.
About Lynze Lenio; Lynze Lenio works for Spillman Technologies and has been writing about public safety software for more than four years.





















Gregory Blackburn 11:10 pm on January 12, 2012 Permalink |
Do you guys accept guest blog posts?
Nathan Murphy 10:08 am on January 13, 2012 Permalink |
Yes we do – I will drop you an email.